Scheduling for Executive Assistants

Reduce the time it takes to coordinate meetings for your executive.

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For Teams Of Every Size

Meeting Scheduling tools for every type of meeting, from 1-on-1s to board meetings

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Copy And Paste Your Executive’s Availability

Create Meeting Templates for your executives and copy available options into messages for easier, faster scheduling.

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Schedule Meetings Over Email Automatically

Send an email to meeting participants and CC your executive to automatically offer available times to the participants via your Scheduling AI.

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Preview Scheduling Emails Before They’re Sent

When creating a new meeting, you can preview what will be sent to your meeting participants to ensure maximum options for them.

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Automate Reminders and Follow Ups

Set automatic reminders before a meeting to make sure meeting participants show up and automate follow-up notes as well.

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Easily Cancel Or Reschedule

With a single click you can automatically reschedule meetings to the next available time or for a custom time.

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Include Yourself On All Meetings

Make yourself an optional attendee by copying yourself on all meeting invitations or by saying you are optional, thus ignoring your own availability.

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Instantly Schedule Internal Meetings

If you can see coworkers' calendars then x.ai can determine their free/busy times and schedule internal meetings instantly!

Get started with x.ai for Executive Assistants

Meeting Templates for Busy Executives

Whether being used by an Executive Assistant or by an executive themselves, these Meeting Templates are designed to schedule carefully constructed meetings with a variety of internal and external guests.

1:1 Meeting

Meeting Template

A quick catch-up meeting for executives and direct reports

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Investor Update

Meeting Template

A 50 minute meeting to update investors

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Client Dinner

Meeting Template

A two hour evening appointment, maximum of 1 per day.

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Scheduling across time zones and with multiple parties has become so much easier when everyone involved is super busy.

Amanda S. – Executive Assistant

Connect your calendar and get started for free.