A good product transcends borders, providing value across cultures, languages, and timezones. Here at x.ai, we scheduled meetings for people in 210 countries in 2020 and we’re focused on creating the best experience every single time.
Long-time users know x.ai was developed with English as the primary backdrop, an international shortcoming that we’re eager to address in the future. However, there are many places throughout the scheduling tool that let you localize the experience for your guests, with different languages, local email and domains, as well as timezone and time formatting.
We’ve rounded up 13 tips and hacks to help you localize your scheduling.
- Customizable Calendar Pages
- Personalize the “Schedule Meeting” button
- Copy/Paste Time Options
- Use a Meeting Template Shortcut
- Mix Languages Over Email
- Write in Any Language Over Email
- Put the Scheduling AI on a Local Domain
- Customize the Scheduling AI’s Signature
- Set Up Personalized Meeting Reminders
- Use Any Language in the Meeting Notes
- Accept Payments in 136 Currencies
- International Zoom Support
- Customizable Embedded Calendar Buttons
1. Customizable Calendar Pages
Create unlimited Calendar Pages and customize the greeting on each page — for free!
x.ai supports the Unicode Standard, which means you can write anything in any language using any and all local characters, then share it with people to let them schedule time with you.
You can also add Custom Fields with labels in your preferred language. Custom Fields are an efficient way to gather additional information when your guests are booking from your Calendar Page.
Pro Tip: Browse our Meeting Template library for inspiration and to quickly add any templates to your x.ai account. You can then customize them to create Calendar Pages.
2. Personalize the “Schedule Meeting” button
You can customize the text of the “Schedule Meeting” button on any of your personal and Team Calendar Pages to be anything you want, in any language. Whether you’re creating a new Calendar Page or editing an existing one, you can scroll down to the “Personalization” section on the meeting template and add up to 40 characters of custom text.
3. Copy/Paste Time Options
When you copy and paste time options into an email, your guests can select a time without leaving their inbox.
The text that you paste in can be edited, allowing you to replace the instruction text with your preferred language.
You can quickly access Copy & Paste Times from the x.ai Chrome extension, from the Schedule Meeting button on my.x.ai, or from clicking the clock icon next to a calendar page on my.x.ai.
4. Use a Meeting Template Shortcut
It’s true that when someone writes to the Scheduling AI in another language, the Scheduling AI will politely ask them to send their message in English. You can get around this by using a Meeting Template Shortcut to set up your meeting.
That /zoom in the middle of the sentence is a trigger to the Scheduling AI to use all of the preferences in Dennis’s Zoom Meeting Template to start scheduling the meeting.
5. Mix Languages Over Email
Because the Scheduling AI is trained to only process the text related to the meeting, you can mix languages in your email without issue.
6. Write in Any Language Over Email and Slack
x.ai lets you write in any language to schedule meetings over email or in Slack. Add Scheduler to any email, even mid-thread, then write the meeting request details in any language. The Scheduling AI will instantly process the request and assemble available times to be sent to the guests, expanding the functionality that was previously only available in English.
7. Put the Scheduling AI on a Local Domain
Make your Scheduling AI part of the team with a localized company email address.
8. Customize the Scheduling AI’s Signature
Personalize the email signature for your Scheduling AI in any language so they feel like an extension of you and your brand.
9. Set Up Personalized Meeting Reminders
With a premium x.ai subscription, you can set up unlimited Meeting Reminders and you can fully customize the message and when it’s sent.
10. Use Any Language in the Meeting Notes
You can automatically include notes with any meeting you schedule from x.ai. These are added to the calendar invite and to the confirmation email you and your guests receive. It’s especially useful when you want to share agenda details ahead of time, or any prep that your guests need to do before the meeting. You can also include details on how to reschedule or cancel.
11. Accept Payments in 136 Currencies
You can accept payment at the time of scheduling from your x.ai Calendar Page in one of 136 different currencies.
12. International Zoom Support
Localize your virtual meetings. x.ai uses your Zoom global dial-in settings to determine which phone numbers are included on the event description.
13. Customizable Embedded Calendar Buttons
When you embed a Calendar Page on your website you take complete control of the experience. This includes the ability to redirect a user back to your website and the ability to customize the button text when you use our WordPress plugin!
Tell Us Your Localization Hacks
We’d love to hear how you are personalizing x.ai — @xdotai or shoot me an email at firstname.lastname@example.org.